get rid of your paper based files 
What if you could transform your filing cabinet(s) into a format that was as (or more) accessible but which didn't require you to provide physical space?
We operate a highly efficient bulk document scanning service at our Stamford business centre. This service is available to compliment our digital filing service or on it's own.
We can remove your documents from site, digitise these using our reliable high speed scanner and either return them to you or arrange destruction. Simple!
Converting your paper documents to digital format could:
- Reduce your facilities and storage costs.
- Improve your business effectiveness and efficiency (through immediate availability of information).
- Improve your regulatory compliance - improved document configuration control (for businesses and industries that are regulated by external bodies).
- Centralise management and control of documents, giving you and your staff immediate electronic retrieval of documents. Please see our digital filing service.
- Safeguard your data from loss.
We can handle any size of document up to A3 in black & white or full colour. We offer real flexibility when and can scan different types of document formats such as TIF, PDF and JPG. We use ultrasonic and page length and double feed detection sensors which automatically stop the scanner if a double feed is detected - this ensures that no pages are missed. We can detect single or double sided sheets and can filter out marks such as double hole punches to avoid producing unnecessary scanne pages. In any event we don't charge by the page - we charge by the sheet meaning that the same rate applies to both single and double sided documents.
What types of documents do we scan?
We have extensive experience in scanning a variety of different types of documents. Some of the typical types of documents we scan are: purchase invoices,
sales invoices, customer files, credit notes, delivery notes, bank statements, architects drawings and personnel files - in fact, just about anything on paper up to A3.
Business Continuity
Converting your paper files to a digital format can also assist with your Business Continuity Plan. Appropriate backup and off-site storage (see Digital Filing) can allow you to quickly retrieve your data and information in the event of a complete loss at your main premises; thereby allowing you to continue running your business elsewhere, despite the circumstances.
Long Term Document Management
Our service doesn't just stop at your archives; you can have a continuous service by having your documents routinely uploaded to digital format. Our digital filing service offers an effective long-term solution to document management. However often it suits you, just send your letters, invoices, etc to us and we'll scan and upload these onto your own digital filing cabinet.
You could convert your documents from as little as 2.5p per page.